Smart Start New Hanover County logo
(910) 815-3731

The Smart Start of New Hanover County training rooms and audiovisual equipment are available to outside organizations.

For groups with a direct connection to the work of the organization, to include Smart Start Funded Partners and on-going community collaborators, no charge for events held Monday- Friday between 8:30am-4:30pm.  Weekends and evenings are available on a case-by-case basis. *

For organizations not directly connected as described above, the rate is $75 per half day (up to 4 hours) and $150 per day (up to 8 hours) Monday-Friday between 8:30am-4:30pm. The training rooms may be available during non-business hours at a rate of $50.00 per hour. *

*SSNHC staff must be present on-site during any event. Designated SSNHC staff are responsible for security of the building after regular working hours. All requests should be made using this form and approved by the Executive Director no more than 90 days and no less than 5 days prior to date of the meeting or event. If requesting use of a training room outside of normal business hours, a 50% deposit is required one week ahead of the event date.

Room Requested
Classroom style, group style, lecture, etc. Guests using space will be responsible for setting up the room to their requirements.
INFORMATION TECHNOLOGY/EQUIPMENT REQUESTED:
Will food be served?
Note: Events requiring food are the sole responsibility of the event coordinator. It is highly recommended food is catered to ensure the food is delivered in appropriate containers for serving and storage, to lessen spills, etc. The event coordinator must make arrangements for acquiring food, providing all needed items for food (containers, serving trays, utensils, ice, etc.) food delivery, etc. Refrigerator space and food heating/re-heating is not available. *If you are having food delivered, please let the front desk person know*
Please adhere to the guidelines below for set-up and clean-up of the training rooms. Future use may be denied if the training rooms or equipment are left in unsatisfactory condition.
- Any furniture rearranged/ or set-up must be returned to the location/set-up as found.
- Tables and chairs cleared of debris and cleaned. Cleaning items will be provided by Smart Start.
- All trash, etc. picked up off the floor or tables and disposed of. Should liquid spill on the carpet, please use paper towels to absorb as quickly as possible. Trash should be taken to the dumpster outside.
- It is expected that any audiovisual equipment will be utilized appropriately and any malfunction will be reported immediately to Smart Start staff.
- Care must be taken if displays are placed on the walls. We request that thumb tacks, masking tape and duct tape not be used. Clear walls of any displays used when the event is complete.
- Food is allowed, but there is to be no cooking on site.
- No alcoholic beverages are allowed.
- Animals are prohibited with the exception of service animals, with appropriate documentation.
- Childcare will not be provided by Smart Start during event, nor is the Early Learning Resource Center available for use.
- Children must be supervised by adults attending the event.
- The Smart Start campus is Smoke Free.
- The responsible party will be charged for any damages to Partnership property.
- Professional and appropriate behavior is expected.
Clear Signature
Applicant certifies that they are authorized by the organization they represent to enter into this agreement. My signature attests to same.
Smart Start staff may be able to provide tentative confirmation by phone pending final approval and verification of room availability. Staff will contact the person listed above with any changes to requests or when the request cannot be accommodated.